Thank you for choosing the Holter Museum of Art for your upcoming event. We are pleased to provide our modern and elegant setting for your event. By hosting your event at the Holter, you and your guests have a unique opportunity to privately view world-class art exhibitions while helping the Museum continue to provide art experiences throughout our community.
To ensure the success of your event and safety of the works of art on display at the Holter, the following policies have been established. As signatory of this Agreement, you are responsible for knowing and abiding by these policies and will be accountable for any infractions that may occur. The Museum’s Event Coordinator will assist you throughout the process, and he/she or a designated Museum staff member will be present at all times during the event.
We require that you respect this art by observing the following standards.
The Holter is a non-smoking facility.
Due to security and established humidity/temperature levels, exterior doors may not be propped open.
RESERVATIONS AND CANCELLATIONS
Holter Museum of Art Facility Rental Agreement Revised January 2018
Spaces are available to rent for a three-hour period, with additional time charged by the hour. The Holter is open to the public Tuesday through Saturday from 10:00 am to 5:30 pm and Sunday 12:00 pm to 4:00 pm. Availability is limited during the hours the Holter is open to the public, though requests will be considered. Availability is also subject to the needs and delicacy of the works of art on display. For more information, please contact the Event Coordinator.
All activities must conclude by 11:00 pm on the date of the event. This includes the removal of rental equipment and decorations and the conclusion of subcontracted services’ activities.
All participants must wear masks and practice social distancing.
SETUP AND CLEANUP
Holter Museum of Art Facility Rental Agreement Revised January 2018 Page 5
FOOD AND BEVERAGE
Benny’s Bistro: 406-443-0105 Chili O’Brien’s Catering: 406-449-2319
Bert & Ernie’s: 406-443-5680 Park Avenue Bakery: 406-449-8424
Vanilla Bean Bakery and Cafe: 406-443-2257
There Will be No RED WINE in certain Galleries during certain exhibitions.
All decorations should be freestanding. Signs or banners may be affixed to certain surfaces with the advance approval of the Event Coordinator. The use of glitter, birdseed, rice, confetti, flower petals, or similar materials is not allowed. Please do not bring live plants, animals, or decorative items that may carry insects, dirt, or leaves as such items can endanger the artwork. No candles or open flames are permitted.
*The Holter does provide black linens for events. Any other options must be handled by the renter.
The Renter is responsible for rental costs for non-black linen, china service, décor, entertainment, and any equipment beyond what is included in the Facility Rental Fee. Any third-party vendors subcontracted by the Renter that will be present at the event must review and agree to all policies in the Facility Rental Use Agreement.
Liability insurance is required for all events at the Holter. Renter must show proof of liability insurance in the amount of $1,000,000 which names the Holter Museum of Art as an additional insured. This proof must be provided no later than two weeks prior to the event. Please contact your insurance provider for options and information.
FACILITY RENTAL FEES
Facility Rental Fees are determined by the space(s) requested, length of the event, and the time at which the event occurs. The Facility Rental Fee includes:
Events are limited to a three hour period with 30 minutes each for Setup and Cleanup. The Renter will be charged by the hour for any additional time spent in spaces beyond this combined four hour limit.